House of Nnyane

Office Administrator

• Midrand
• Permanent
• Full Time
• R7500
• EE/AA, Non EE/AA
• Published: 4 hours ago

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Office Administrator

Introduction

A well established company in Midrand is seeking an Office Administrator

Duties & Responsibilities

 Searching for relevant tenders on various platforms and distribution to management.
 Tender completion submitting
 RFP’s Request and analyse proposals & quotations
 Oversee that all documents sent out adhere with company standards
 Attention to details/writing skills
 Tracking Tender status
 Attention to detail, innovative and creative
 Experience in Bid Coordination is advantageous
 Assist Technical staff by supporting them with correspondence, filing, compilation of
documents and spreadsheets
 Organizing travel arrangements
 Arranging and co-ordinate meetings
 Switchboard duty
 Generating purchase orders and ordering of office supplies
 Arranging catering for internal company meetings and meetings with clients.
 Supplier and Tender documentation compilation and review
 Assisting with social events, planning & arrangement of catering thereof
 Office management
 Any other tasks that might be done to free technical staff as much as possible so that
the service offered by Companies to its clients can be optimized
 Support accounts dept. with admin component of the company’s internal control procedures (document collection, generation, and internal processing)
 Any other general administrative duties and tasks that might be done to free up Directors as much as possible, so that they can concentrate on their management and technical responsibilities
 Co-ordination, compilation and completion of tender documents
 Source and edit standard information required for tender submissions
 Ensure that the bid process is followed, and proper templates are used
 Co-ordinate collection of tender documents and tender delivery, ensuring submissions
 Co-ordinate collection of tender documents and tender delivery, ensuring submissions are
made on time.
 Submitting high quality completed tenders on time
 Follow up on tenders submitted and maintain a database.
 Update all spreadsheets, databases and records
 Answer and direct phone calls

 Organize and schedule meetings and appointments
 Maintain contact lists
 Assist in the preparation of regularly scheduled reports
 Develop and maintain a filing system
 Order of office supplies
 Book of travel arrangements
 Submit and reconcile expense reports
 Provide general support to visitors
 Provide information by answering questions and requests
 Take dictation
 Generate reports
 Handle multiple projects
 Prepare and monitor invoices
 Administer Payroll and Bookkeeping
 Human Resource Administration Required
 Job Requirements
 Excellent administrative skills
 Strong / assertive personality
 Team player
 Good communication skills

 Willing to learn, must be focused and conscientious
 Attention to detail
 Self-motivated
 Active and enthusiastic
 Good organizational skills

 Complete tender documents
 Compile required documentation
 Obtain prices for required products to be tendered on
 Obtain relevant data sheets of products from suppliers
 Populate relevant spreadsheets and tender documents
 Prepare final tender pack
 Assist manager with day-to-day quotations to customers
 Updating of project files
 Project cost control (optional)
 General Admin work

 Make bookings for accommodation and travel arrangements for out-of-town personnel

Desired Experience & Qualification

 Microsoft Word, Excel and Adobe Professional skills must be above average
 Excellent Planning and Time management capabilities
 Good organizational and communication skills with the ability to deal with people at all
levels and a high standard of spoken and written English;
 Be able to multi-task with a strong ‘Can do’ attitude Able to function well in a highly
Pressurized, deadline-driven environment
 Should be logical with keen attention to detail.
 Strong editing and proof reading background
 Uses independent judgment in completing activities and operate under general
 Supervision.
 Ability to motivate other members in the team
 Non-compromising attitude on quality

 1 year experience in tender administration is advantageous

 Computer literate
 Proficient in Microsoft Excel is mandatory
 Proficiency in MS Projects, a definite advantage
 Experience in compiling of tenders

Credential Requirements

 Driver’s License
 Own car is an added advantage

 Computer literacy (MS Office)
 Good Communication Skills – verbally & written

 Certification in Office Administration
 Diploma in Office Administration (advantageous)

 Minimum of 3 years’ experience in office administration.
 Proficient in all Microsoft Applications.

Package and Remuneration

 R 7 500.00

Serious candidates please add a cover letter with your CV upon your application.

Please send the CV to [email protected]

Cadidates may call on 011 027 0697