House of Nnyane
Office Administrator
- Midrand
- Permanent
- Full Time
- R7500
- EE/AA, Non EE/AA
- Published: 4 hours ago
Easy apply
Office Administrator
Introduction
A well established company in Midrand is seeking an Office Administrator
Duties & Responsibilities
Searching for relevant tenders on various platforms and distribution to management.
Tender completion submitting
RFP’s Request and analyse proposals & quotations
Oversee that all documents sent out adhere with company standards
Attention to details/writing skills
Tracking Tender status
Attention to detail, innovative and creative
Experience in Bid Coordination is advantageous
Assist Technical staff by supporting them with correspondence, filing, compilation of
documents and spreadsheets
Organizing travel arrangements
Arranging and co-ordinate meetings
Switchboard duty
Generating purchase orders and ordering of office supplies
Arranging catering for internal company meetings and meetings with clients.
Supplier and Tender documentation compilation and review
Assisting with social events, planning & arrangement of catering thereof
Office management
Any other tasks that might be done to free technical staff as much as possible so that
the service offered by Companies to its clients can be optimized
Support accounts dept. with admin component of the company’s internal control procedures (document collection, generation, and internal processing)
Any other general administrative duties and tasks that might be done to free up Directors as much as possible, so that they can concentrate on their management and technical responsibilities
Co-ordination, compilation and completion of tender documents
Source and edit standard information required for tender submissions
Ensure that the bid process is followed, and proper templates are used
Co-ordinate collection of tender documents and tender delivery, ensuring submissions
Co-ordinate collection of tender documents and tender delivery, ensuring submissions are
made on time.
Submitting high quality completed tenders on time
Follow up on tenders submitted and maintain a database.
Update all spreadsheets, databases and records
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order of office supplies
Book of travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Generate reports
Handle multiple projects
Prepare and monitor invoices
Administer Payroll and Bookkeeping
Human Resource Administration Required
Job Requirements
Excellent administrative skills
Strong / assertive personality
Team player
Good communication skills
Willing to learn, must be focused and conscientious
Attention to detail
Self-motivated
Active and enthusiastic
Good organizational skills
Complete tender documents
Compile required documentation
Obtain prices for required products to be tendered on
Obtain relevant data sheets of products from suppliers
Populate relevant spreadsheets and tender documents
Prepare final tender pack
Assist manager with day-to-day quotations to customers
Updating of project files
Project cost control (optional)
General Admin work
Make bookings for accommodation and travel arrangements for out-of-town personnel
Desired Experience & Qualification
Microsoft Word, Excel and Adobe Professional skills must be above average
Excellent Planning and Time management capabilities
Good organizational and communication skills with the ability to deal with people at all
levels and a high standard of spoken and written English;
Be able to multi-task with a strong ‘Can do’ attitude Able to function well in a highly
Pressurized, deadline-driven environment
Should be logical with keen attention to detail.
Strong editing and proof reading background
Uses independent judgment in completing activities and operate under general
Supervision.
Ability to motivate other members in the team
Non-compromising attitude on quality
1 year experience in tender administration is advantageous
Computer literate
Proficient in Microsoft Excel is mandatory
Proficiency in MS Projects, a definite advantage
Experience in compiling of tenders
Credential Requirements
Driver’s License
Own car is an added advantage
Computer literacy (MS Office)
Good Communication Skills – verbally & written
Certification in Office Administration
Diploma in Office Administration (advantageous)
Minimum of 3 years’ experience in office administration.
Proficient in all Microsoft Applications.
Package and Remuneration
R 7 500.00
Serious candidates please add a cover letter with your CV upon your application.
Please send the CV to [email protected]
Cadidates may call on 011 027 0697