Job Detail
HR Assistant – Systems & Payroll
Business Unit / Group Function: Element Six
Area: Human Resources
Location: Open Location
Reference Id: REF22228T
Experience / Work Type: Entry Level / Permanent Employee
Closing Date: 16 February, 2022
Overview
Company Description:
Element Six, part of De Beers Group, is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials.
With research and development facilities and manufacturing sites in the UK, Ireland, Germany, South Africa and the US, we have been pushing the boundaries of synthetic diamond innovation for more than 60 years. We utilise the extreme properties of synthetic diamond to open up new possibilities in exciting areas such as quantum optics, acoustics and thermal conductivity.
Our success comes from building strong, collaborative relationships, both internally in our extraordinary teams, and externally with our customers. We strive to deliver extreme performance and we seek talented, ambitious people who will thrive in an environment that fosters individuality, inclusivity, innovation and creativity.
We offer an exciting and varied career, with opportunities to work in various locations and teams, and across different functions and projects.
If you like the idea of an exciting variety of work in a diverse global team, then we want you to get in touch.Job Description:
- This is an exciting opportunity to join a small and friendly team and to grow your current experience in an exciting and dynamic business; this is a new position which will enable the successful candidate to gain new experience and make the role their own.
- The role will support the focus on our regulatory & compliance approach and play a key role in providing an efficient monthly payroll service to c250 employees across two sites in the UK, and one small modified payroll.
- The post-holder will also coordinate our UK benefits, providing internal communication programmes to ensure advantages of the schemes and any changes are pro-actively communicated.
- Reports to Head of Systems & Reward.
Duties and tasks
- HR-owned policy lifecycle management; working with our global HR team at all sites to ensure all HR policies, procedures and guidelines, including local documents, are regularly updated and meet the required minimum standards and updating the systems accordingly.
- Ensuring accessibility and clear communication to support policy management; updating our internal HR hub to ensure all information and documentation is in-date and coordinating comms to update employees appropriately.
- Supporting the HR and Legal owned compliance programs. Typical tasks could range from supporting training roll out; promoting a communications schedule; and following up to ensure completion.
- Liaising with the team in Anglo American and De Beers to ensure E6 is always recognised as being in good compliance order.
- Auditing the HR function internally against required policies and processes.
- Managing monthly changes to the UK payrolls including starters, leavers, and amendments; submitting to our payroll bureau and gaining Director approval.
- Ensuring that any data changes are reflected in our HR system to keep data current.
- Administering changes to UK pensions and submitting a monthly pensions upload to our provider.
- Coordinating UK benefits – private medical insurance, cycle to work contracts, sharesave plans, annual leave purchase arrangements and childcare vouchers.
- UK year-end processing including P11D and P60, as well as the annual PSA submission and assisting with STBV reporting.
- Liaising with payroll and IM auditors
- Global benefits review coordination; considering local opportunities to enhance provision as appropriate.
Qualifications:
- You will have strong and varied HR systems experience and be an advanced user of Excel where knowledge of analysis, reporting and production of pivot tables would be an advantage.
- Good interpersonal and communication skills – you will be a confident communicator with a good cultural awareness who can liaise with stakeholders at all levels and employees across the business.
- A diligent worker with a keen eye for detail – proven methods in reconciliation to minimise errors and mistakes
- Strong organisational skills – able to prioritise workload to meet regulatory and compliance objectives and ensure payroll is consistently processed on time
- Able to work both independently and as part of a team and to think globally.
- Demonstrate behaviour in-line with our E6 values.
- Proficiency in MS Office software, HR and/or payroll systems.
- Experience of payroll administration (including awareness of PAYE and HMRC regulations) would be beneficial, as would previous finance administration or auditing experience.
- You will be passionate about how the provision of data analysis and utilisation of systems can add business value
- You will have a broader range of HR experience and be prepared to learn and develop broader HR skillsets to support the global team.
Additional information:
- Role to commence as soon as possible.
- This is a permanent position.
- We offer a competitive benefits package including private medical insurance, pension, EAP and Life Assurance.
- The role will entail a hybrid working approach – ideally you will be able to travel to both our Ascot and Harwell sites as required.
- Closing date/time for applications is Wednesday 16 February 2022.
Element Six, part of De Beers Group