Admin Clerk



Closing Date2021/12/07
Reference NumberRCL211130-2
CompanyRCL Foods
Job TitleAdmin Clerk
Job Type ClassificationPermanent
Location – Town / CityBenoni
Location – ProvinceGauteng
Location – CountrySouth Africa
Job DescriptionOrder Administration:
• Placing of general orders; example Stationery, Staff refreshments, consumables for cash office, etc
• Ensure all orders are placed on time at the best price with the best supplier or as per contract
• To communicate all late/unrealistic delivery dates to end users
• To ensure all above request have got the correct authorisation as per LOA
• Process all RTOs for general orders accurately and on time
• Ensure that RTOs for services and goods are receipted accurately and on time
• Send documentation, eg. POs, invoices, credit notes, etc to the head office creditors team for payment on time
• Follow up on all outstanding back orders and ensure that these are receipted once delivered
• File all invoices, POs, GRNs, etc daily
• Keep a listing of all monthly expenses and ensure that these invoices are obtained from our suppliers in advance of them being due for payment so that they are processed and paid on time, eg. Rental invoices for our Depots
• Receive the actual consumable items/stationery from the supplier delivery representative and count and verify goods delivered.
• Store the goods delivered in the safe for safekeeping
• Count all stationery and staff refreshments that are in storage weekly to minimise losses
• Ensure that all staff collecting stationery and staff refreshments sign the necessary company documentation (order forms, books for collection, etc) before taking receipt of goods so that they can be held accountable for goods ordered

Procurement Administration:
• To assist in monthly stock counts for production and distribution

Bank and Cash administration:
• Assist the GL and Cashbook clerk with petty cash requests
• Act as a relief cashier during busy periods and when our permanent cashiers are on annual leave

• Ensure that Sunbake ethical standards and the requirements are adhered to
• Report and or escalate any areas of non- compliance appropriately

Information and Data Management:
• Capture data accurately and regularly captures onto the information system to enable access to reliable data and reporting for trend analysis and decision making
• Share relevant data with supervisor to enable reliable business decision making

Effective Teamwork and Self-Management:
• Take ownership and accountability for tasks and activities and demonstrates effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Support and drive the business core values
• Manage colleagues and client’s expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
• Champions training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists
• Participate and drive in regular performance appraisals and ensure that own targets and goals are clear and achievable
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy

Ad hoc / Other:
• Oversee filing and safeguarding of records within area of responsibility
• Assist the van sheet clerks with processing, filing, and leave relief whenever needed
• Compile of ad hoc spreadsheets when required
• Other adhoc tasks as required by the Financial Accountant
Minimum Requirements• 1 to 3 years’ experience in an office environment is preferred
• Minimum Grade 12 certificate

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