Payroll Administrator

Position: Payroll Administrator
Department: Human Resources
Reporting to: Human Resources Manager
Site: New Germany (Shared Service)
Contract: Permanent

Job Description

  • Ensure accurate and timeous payment of salaries
  • Create, maintain and annually audit personal files
  • Ensuring accurate and up to date personal information is captured on the HR database i.e. (salaries, title changes annual/ad hoc salary increase)
  • Attend to payroll queries (consult with employees, investigate and resolve queries then provide feedback)
  • Leave administration and ensuring that leave balance reflect correctly on payslips.
  • Administer UIF (maternity, Illness etc)
  • Capture leave on Accyss and Jarrison
  • Raise CIS’s for and status changes
  • Maintain Employee data base- IR personal info
  • Assist auditors when audits are done
  • Prepare weekly and monthly input for payrolls
  • Processing acting allowances
  • IRP5s
  • Distribute and collate assessments annually
  • Implement garnishee and maintenance orders
  • File audits and daily filing
  • Daily staff liaison and assistance
  • UIF documentation
  • Undertake the following activities with regards to the administration of the Pension / Provident Fund:
  • New engagements are notified to the respective funds.
  • Withdrawals are completed for terminations.
  • Attend quarterly management committee meetings.
  • Employee Trustee Provident Fund
  • Funeral benefits claims and follow up
  • Assist with Disability claims
  • Undertake the following activities with regards to the administration of Sizwe and Momentum Medical Funds
  • New engagements are notified to the respective funds.
  • Withdrawals are completed for terminations.
  • Housing Loan Assistance
  • Death claims ABSA
  • Retrenchment quotations and processes
  • Weekly recruitment reporting to support the IR/HR Manager.
  • Monthly executive report and on absenteeism, staff movement, headcount etc.
  • Accurate and timeous communications with employees on behalf of HR/IR manager.
  • Metair related reports for Sustainability
  • Carbon Foot print data.
    ➢ Complete withdrawal documentation.
    ➢ Notify respective service providers of terminations.
    ➢ Book exit medical.
    ➢ Conduct exit interviews if applicable.
  • Type and manage contracts of employment
  • Create documentation for terminations & engagements to send through to HR officer
  • Follow up and review contracts
  • Conduct exit interviews
  • Set up exit medicals
  • Daily employment confirmation

Position Qualifications and Minimum Requirements:

  • Matric
  • NQF level 5 qualification in Human Resources Management (National Diploma) Or payroll Certificate
  • Preferred degree in business management, finance, or accounting.
  • Payroll professional certification is advantageous
  • Three (3) years’ workplace experience in payroll administration or related field.
  • Proficiency in Microsoft Office and payroll software programs
  • Strong knowledge of payroll principles, procedures and processes especially with payroll taxes and regulations
  • Detailed knowledge of PAYE, UIF, SDL, COIDA
  • Strong numerical aptitude and attention to detail


  • Excellent communication skills, both written and verbal
  • Ability to communicate effectively with employees about payroll and benefits
  • Good time management and organisational skills
  • Firm & assertive nature
  • Deals with Office Politics and Confidentiality
  • Organised and Detail Oriented
  • Industry Savvy
  • Team Player

Correspondence will only be conducted with short-listed candidates. Please consider your application unsuccessful if you do not hear from
us within 4 weeks. EE/AA candidates will be given preference, and POPI regulations will be followed.
Should you meet the requirements for this position, please email your Word document CV to [email protected]. Place your
name and advert job title in the email’s subject line. Internal applicants must complete the internal application form or risk not having the application reviewed. The closing date for applications is 13 November 2023

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