DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 11 April 2023 at 16:00
REGISTRY CLERK REF NO: 3/2/1/2023/264
Directorate: District Office
SALARY : R181 599 per annum (Level 05)
CENTRE : KwaZulu Natal (Port Shepstone)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Knowledge of registry duties, practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Job related skills: Planning and organisation skills, Computer literacy, Language skills and Communication skills (verbal and written). Interpersonal relations. Flexibility and work within a team.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail / files. Handle incoming and outgoing correspondence. Receive, sort, register and dispatch all mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and close files according to record classification system. Filing / storage, Tracing (electronically / manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to the Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and /disposal.
Electronic scanning of files. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Ms NP Radebe Tel No: (039) 682 2295
APPLICATIONS : Applications can be submitted by post to: Private Bag X9132, Pietermaritzburg, 3200 or hand delivered during office hours to: 1st Floor, 270 Jabu Ndlovu Street, Pietermaritzburg, 3200.
NOTE : African, Coloured, Indian and White Males and Indian Females and Persons with
disabilities are encouraged to apply.
SENIOR LIBRARY ASSISTANT REF NO:3/2/1/2023/271
Directorate: Knowledge, Information and Records Management
SALARY : R181 599 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Applicable computer software and databases.
Knowledge of storage and retrieval procedures in terms of the working environment. Job related skills: Computer literacy. Analytical thinking skills.
Interviewing skills. Interpersonal relations. Communication skills (verbal and written). Tact and diplomacy. Creativity.
DUTIES : Administer accessions and Assets register. Contribute to the compilation of an electronic assets register that is required by supply chain management. Keep Kardex records of periodicals. Render client orientation and customer focus services. Deal with enquiries. Assist with interlibrary lending. Retrieve information from publications and / or electronic resources. Circulate periodicals and government gazette. Maintain lending records. Issue reminders for overdue items.
Check liability forms of officials leaving the Department. Assist with publicizing and marketing of library events. Collect and preserve library materials. Organize information to international standards. Sort and evaluate new or donated periodicals. Check against current stock to substitute missing or damaged documents. Do technical preparation of new materials. Sort Library and Resource Centre materials. Collect and preserve agricultural and related information.
Organize and maintain collections. Shelve new or returned items. Do shelf reading.
Identify and consult librarian about weeding damaged materials. Repair damaged books if possible and when necessary.
ENQUIRIES : Ms A Remcken Tel No: (012) 312 8355
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand delivered during office hours to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.
NOTE : Coloured, Indian and White Males and African, Coloured and Indian Females and Persons with disabilities are encouraged to apply.
REGISTRY CLERK REF NO: 3/2/1/2023/275
SALARY : R181 599 per annum (Level 05)
CENTRE : Directorate: District Office: Limpopo (Sekhukhune)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Knowledge of registry duties, practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Job related skills: Planning and organisation skills, Computer literacy, Language skills and Communication skills (verbal and written). Interpersonal relations. Flexibility and work within a team.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail / files. Handle incoming and outgoing correspondence. Receive, sort, register and dispatch all mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and close files according to record classification system. Filing / storage, Tracing (electronically / manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to the Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and /disposal.
Electronic scanning of files. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Mr M Shai Tel No: (015) 284 6303
APPLICATIONS : Application can be submitted by post, Private Bag X9312, Polokwane, 0700, or hand delivered during office hours to: 61 Biccard Street, Polokwane, 0700.
NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.
SECRETARY REF NO: 3/2/1/2023/278
Directorate: National Rural Youth Service Corps (Narysec)
SALARY : R181 599 per annum (Level 05)
CENTRE : Free State (Bloemfontein)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job related skills: Good telephone etiquette, Sound organizational skills, Computer literacy, Language skills and ability to communicate well with people at different levels and from different backgrounds, Communication skills (written and verbal), Ability to act with tact and discretion and Good presentation skills.
DUTIES : Provide secretariat / Receptionist support service to the Director. Receive telephonic calls and refers the calls to the correct role players if not meant for the relevant senior manager. Record appointments and events on the diary. Type documents for the senior manager and other staff within the unit. Operate office equipment e.g.
fax machine and photocopier. Provide clerical support services to the senior manager. Liaise with travel agencies to make travel arrangements. Checks the arrangements when relevant documents are received. Arrange meetings and events for senior manager and staff in the unit. Identifies venues, invites role players, organise refreshments, sets up for scheduled meeting and events.
Process the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the senior manager. Record basic minutes of the meetings of the senior manager where required. Draft routine correspondence and reports. Do filing of documents for the senior manager and the unit where necessary. Administer matters like leave registers and telephonic accounts. Receive, record and distribute all incoming and outgoing documents.
Handle the procurement of standards items like stationary, refreshments etc.
Collect all relevant documents to enable the Director to prepare for meetings.
Remain up to date with regard to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager. Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the senior manager.
ENQUIRIES : Mr L Mafonyolle Tel No: (051) 400 4200
APPLICATIONS : Applications can be submitted by post to: Private Bag X20803, Bloemfontein, 9300 or hand delivered during office hours to: 136 Charlotte Maxeke Street, Bloemfontein, 9300.
NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply
HUMAN RESOURCE CLERK REF NO:3/2/1/2023/286
Office of The Registrar of Deeds
SALARY : R181 599 per annum (Level 05)
CENTRE : Gauteng (Johannesburg)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience required. Knowledge of registry duties, practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Planning and organisation skills. Computer literacy.
Communication skills (verbal and written). Interpersonal relations. Flexibility.
Teamwork.
DUTIES : Implement human resource administration practices. Recruitment and Selection (Advertisements, Appointments, Transfer, Verification of qualifications, Secretariat functions at interviews, Absorptions, Probationary periods e.g.). Implement conditions of services (Leave, Housing, Medical, Injury on Duty, Long Service
Recognition, Overtime, Relocation, Pension, Allowances, Procedure on Incapacity Leave and Ill-Health, Retirement (PILIR) or etc.). Performance Management.
Termination of service (indicate the steps). Address human resource Administration enquiries. Respond to enquiries from internal and external clients.
ENQUIRIES : Ms L Maloka / Mr H Nkwinika Tel No: (011) 843 8338 / 8300
APPLICATIONS : Please ensure that you send your application to P.O BOX 61873, Johannesburg 2107 or Hand deliver it to the Office of the Registrar of Deeds: Johannesburg at Marble Towers, Street, Johannesburg, 2107 before the closing date as no late applications will be considered.
NOTE : African, Coloured and White Males and Coloured, Indian and White Females and
Persons with disabilities are encouraged to apply.