CORPORATE SERVICES UNIT
ADMINISTRATOR
PURPOSE
The Health Systems Trust (HST) wishes to appoint an Administrator to provide an administrative function within the organisation.
This is a fixed-term contract position, renewable based on funding.
KEY RESPONSIBILITIES:
- Provide administrative, secretarial and logistical support to project staff.
- Log calls for repairs and maintenance of equipment and company assets.
- Manage the Asset database for the unit you support.
- Fleet/vehicle management, listing of vehicles, reporting of faults, booking of services, updating PDPs.
- Collate and disseminate weekly reports.
- Establish a reliable filing system and archive old documents.
- Arrange and process travel requests and claims.
- Facilitate trainings, meetings and workshops
- Manage team procurement requests and stationery, and generate purchase orders.
- Reception relief.
- Co-ordinate office repairs and maintenance activities.
- Co-coordinate and prepare for team meetings, including catering.
- Manage office petty cash and advances.
- Manage car wash account.
- Assist Administrators with redirection of Purchase order requests on SAGE Evolution.
REQUIREMENTS
Qualifications
- Grade 12
- National Diploma in Office Administration or equivalent
Experience
- At least 3 years’ experience in a similar position
- Must be fluent in English.
- SAGE Evolution and ESS experience
- Good knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook)
REMUNERATION
A salary package commensurate with the successful candidate’s experience and qualifications and in line with HST’s Job Grading System will be offered.
APPLICATION AND ENQUIRIES
- Interested applicants must complete their application online at: https://careers.hst.org.za/
- Applicants are to ensure that their online applications are completed in full, and that comprehensive CVs are uploaded with the online application in order to be considered.
- Your CV must be saved with a filename reflecting your name and surname.
- No applications sent via e-mail will be considered for the job, as all applicants must submit their applications online at the provided link.
PLEASE NOTE:
- All personal information collected is processed lawfully in terms of the Protection of Personal Information Act (POPIA).
- Shortlisted candidates will be requested to submit certified copies of all qualifications and identity documents.
- Applications received after the closing date will not be considered.
- Correspondence will be limited to shortlisted candidates.
- All shortlisted candidates will be subjected to reference and credential checks.
- If you have not been contacted within 30 days of the closing date of this advertisement, please accept that your application has been unsuccessful.
- HST reserves the right to not fill this position.
CLOSING DATE FOR APPLICATIONS: 26 SEPTEMBER 2022