INTERNAL / EXTERNAL ADVERTISEMENT
DIVISION: LEARNING PROGRAMMES
26 January 2022
REFERENCE NUMBER: LPD: 01/2022
POSITION: PERMANENT
NUMBER OF VACANCIES AVAILABLE: 2
ADMINISTRATOR LEARNING PROGRAMMES
ALL INCLUSIVE REMUNERATION: TCTC: (PER ANNUM)
R301 398.00 – R421 957.00
MICT SETA seeks to employ a suitably qualified and competent Administrator: Learning
Programmes the primary role of the position is to provide to provide effective and efficient
administration function in relation to MICT SETA learning programmes.
The successful incumbent will be based at our Midrand office and report to the Manager: Learning
Programmes
This is a permanent position aligned to the Government Gazette No. 375 dated March 2019.
MINIMUM REQUIREMENTS:
• A National Diploma in Human Resources Development/Management or Public
Administration/Management or equivalent
• At least 1 year experience in Administration within a similar environment (SETA environment)
• Knowledge of the Skills Development and National Qualifications Framework Acts
TECHNICAL COMPETENCIES
• Time Management
• Problem Solving
• Administration
• Interpersonal
• Stakeholder liaison
BEHAVIORAL COMPETENCIES
• Professional
• Attention to detail
• Customer focused
• Efficient
• Dedicated
ROLES AND RESPONSIBILITIES
Data Capturing
• Checks learner and learning programme registrations to ensure that applications are in line with
requirements.
• Liaises with Training Providers on outstanding documentation required for registration.
• Verifies supporting documentation to ensure authenticity.
• Captures information on the Management Information System (MIS).
• Generates reports on information captured and submits to Advisor for verification and
registration.
• Captures and files discretionary grant applications.
• Assists Advisor with drafting of letters of approval and records on a spreadsheet.
Filing
• Sorts files according to quarters for ease of retrieval during audit process.
• Scans documents from previous years onto Microfile to create an electronic filing system.
Preparation of File Samples for Audit Process
• Prepares sample for audit purposes for current financial year by printing documentation off the
system.
• Prepares samples for audit purposes for previous financial years by tracing documents on the
system or physically retrieving CDs from the storeroom.
• Ensures that all documentation is contained in sample as per audit requirements.
• Follows up with Training Providers on outstanding information and submits to Advisor for
verification before inclusion into samples.
• Implements audit findings within stipulated timeframe by tracing outstanding documentation
on files.
General Administration
• Maintains Reconciles registered leaners and enrolled learners for each quarter for comparison
with QMR and Setmis Files.
• Handles general queries from TVET Colleges, Universities, Employers, Learners and Training
Providers timeously and professionally.
• Submits confirmation of registration to Service Providers upon request.
• Updates the Annual Commitment Register daily after capturing of information in order to track
outstanding documentation.
• Verification of compliance documents for DG grant application
• Verification of learner documents
• Setmis reporting
Application:
CVs and certified qualifications copies of suitably qualified persons must be forwarded to the Human
Resources Division for the attention of: Mr. Bassanio Gilbert ([email protected]) by no later
than 08 February 2022. Queries may be directed to 011-207-2611.
Should candidates not hear from us 30 days after the closing date of applications, they should
consider their application unsuccessful. Please note this is an open position.
White, Indian, Coloured and people with disabilities are encouraged to apply for this position
in-line with the MICT SETA Employment Equity Targets