Administrative Assistant

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Vacancy:4191: Administrative Assistant (post level 12)
Department:Health Centre
Description:Health and Wellness Centre
HIV Office
Bloemfontein and South Campus (x1 position)
Administrative Assistant (post level 12)
Job ID: 4191

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered. 

*NB! Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED. 

• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body;
• A copy of your driver’s license;
• A service record of your current employer / last employer (only applicable to external applicants).

Duties and responsibilities:
• Handle office administration including but not limited to typing, filing, orders, telephone appointments, queries, and sending faxes and capturing of data on computer system.
• Diary planning of HIV division.
• Responsible for meeting administration.
• Receive quests and arrange functions where necessary.
• Coordinating training of peer educators.
• Coordinate Health and Wellness activities/awareness campaigns.
• Data capturing, analysis and writing of reports.
• Report fault and general maintenance and follow-ups.
• Assist with financial administration of HIV division.
• Assist with budget planning and budget of external funding.
• Travel to other UFS campuses (South Campus and QwaQwa) as required to assist with HIV activities.

Inherent requirements:
• Grade 12 on NQF level 4.
• A minimum of one (1) year experience in office management.
• A minimum of one (1) year experience in the HIV field.
• Experience in financial administration/management.
• Proof of COVID vaccination.
• A valid driver’s license (must travel independently to other campuses).

Required competencies:
• Results Orientated: 
– The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking: 
– The ability to deal with several activities at a time.
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office and the Internet.
• Leading: 
– The ability to maintain high levels of personal motivation, energy and enthusiasm.
– The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
 Building Coalitions:
– The ability to be self-assured and at ease with people in all types of social situations.
– The ability to interact with others and establish personal connections with people.

• Experience in proposal writing for external funding.

Assumption of duties:
01 March 2022.

Closing date:
23 January 2021.

The annual remuneration package, including benefits is: R 314 228.57 – R 394 291.82 per annum depending on the budget available for the position, relevant work experience and qualifications.

For enquiries, please feel free to contact me at 051 401 9848 or email at [email protected] or [email protected]. Additionally, kindly contact 051 401 7267 /9857 /9810 /9003 for assistance.

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division. 

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at .  For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.


External candidates can click HERE to apply online.

UFS staff members can log onto PeopleSoft, click on Self Service, then on Recruiting, and then on Careers to apply online.

Apply Now

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