UNIVERSITY OF SOUTH AFRICA
PORTFOLIO: REGISTRAR
DEPARTMENT: STUDENT AFFAIRS AND REGIONAL SERVICES (EASTERN CAPE)
POSITION: ADMINISTRATIVE ASSISTANT: STUDENT FUNDING (P11)
FIXED TERM CONTRACT (12 Months)
East London X 1
Mthatha X 1
Port Elizabeth X 1
REFERENCE: EC/SFA/P11/TLK2021
To assist and support in various functional areas with the handling of administrative tasks to ensure the
smooth running of the Division and the timeous delivery of quality outputs.
Job Requirements and Experience:
Standard 10 (Grade 12- Matric)
Recommendation
UNISA Registered students
Completed 10 modules
Knowledge:
Knowledge of office administration, clerical procedures and systems such as managing files and
records, transcription, designing forms, data capturing and other office procedures and terminology
Computer Literate
Knowledge of students funding processess
Skills
Writing-Communicating effectively in writting
Speaking- Taking to others to convey information effectively
Actively Listening- Giving full attention to what other people are saying, taking time to understand the
points being made, asking questions as appropriate
Reading Comprehension- Understanding written sentences and paragraphs in work related
documents
Time Management- Managing one’s own time and time of others
Service Orientation – Actively looking for ways to help people
Interpersonal Relations- being able to work in a team
Abilities
Oral Comprehension- The ability to listern and to understand information and ideas presented through
spoken words and sentences
Oral Expression- The ability to communicate information and ideas in speaking so others will
understand
Written Expression- The ability to communicate information and ideas in writting so others will
understand
Written Comprehension- The ability to read and understand information and ideas presented in writing
Information ordering – the ability to arrange things or actions in a certain order or pattern, according to
a specific rule or set of rules (e.g, patterns of numbers,letters, words, pictures, mathematical
operations (includes finding a relationship among seemingly unrelated events)
Deductive Reasoning- The ability to apply general rules to specific problems to [roduce answers that
make sense.
Work Style
Dependabilty – Job requires being reliable, responsible, and dependable, and fulfiling obligations
Integrity – Job requires being honest and ethical and to maintain confidentiality
Self-Control- Job requires maintaining composure, keeping emotion in check, controlling anger,
and avoiding aggressive behaviour, even in very difficult situations
Cooperation – Job requires the ability to work within a team
Attention to Detail – Job requires being careful about detail and thorough in completing work tasks
Concern for Others – Job requires being sensitive to others’ needs and feelings and being
understanding and helpful on the job
Duties
General Administration
Assist the Division and staff with the administration of Financial, physical, logistical, and
human resource matters
Adhoc duties as required by the DSF management
Provides general office support such as making photocopies, scanning of documents,
sending/receiving faxes, printing, binding of documents, and shredding of documents
Administers the receiving/ sorting/distributing/sending of post/email documents
Deals with general correspondence and queries
Provides general administrative assistance with regards to projects
Maintain accurate filling/record/archive and documents control systems of matters relevant to
the Division related to the position
Specialized Support
Attends to enquiries/requests within the field of responsibility and/or disseminate for
necessary attention
Captures data that are specific to the job
Receives and distributes material that are related to the specific responsibility of the
incumbent
Organizes and stores documents relevant to the specific responsibility of the incumbent
electronically or otherwise
Liaises with service providers/suppliers
Assist the line manager with specific tasks allocated to the incumbent
Assist with specific events of the division
Provide frontline support
Assumption of duty: As soon as possbile
Salary: Remuneration is commensurate with the seniority of the position
Closing date: 22 December 2021
Enquiries: 043 709 0435 Mr TL Kgaswane (Human Resources)
The completed prescribed application form must be accompanied BY COMPREHENSIVE CURRICULUM
VITAE and ORIGINAL certified copies (within the previous six months) of;
All educational qualifications,
Academic transcripts/records;
2021 Proof of registration with UNISA
Identity document; and
proof of SAQA verification of foreign qualifications( if applicable)
The prescribed application form obtainable from http://www.unisa.ac.za/vacancies-new/
Completed application can be e-emailed to kgaswtl@unisa.ac.za
The contact details of three contactable references must be provided.
UNISA is not obliged to fill an advertised position.
Late, incomplete and incorrect applications will not be considered.
Appointments will be made in accordance with Unisa’s Employment Equity
Plan and other applicable legislation.
We welcome applications from Persons with Disabilities
All applications should reach UNISA on or before the closing date before 16:00.
Correspondence will be limited to short-listed candidates only. If you have not been contacted within 2 months after the
closing date of this advertisement, please accept that your application was not successful