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East London X 1
Mthatha X 1
Port Elizabeth X 1

To assist and support in various functional areas with the handling of administrative tasks to ensure the
smooth running of the Division and the timeous delivery of quality outputs.

Job Requirements and Experience:
 Standard 10 (Grade 12- Matric)

 UNISA Registered students
 Completed 10 modules

 Knowledge of office administration, clerical procedures and systems such as managing files and
records, transcription, designing forms, data capturing and other office procedures and terminology
 Computer Literate
 Knowledge of students funding processess

 Writing-Communicating effectively in writting
 Speaking- Taking to others to convey information effectively
 Actively Listening- Giving full attention to what other people are saying, taking time to understand the
points being made, asking questions as appropriate
 Reading Comprehension- Understanding written sentences and paragraphs in work related
 Time Management- Managing one’s own time and time of others
 Service Orientation – Actively looking for ways to help people
 Interpersonal Relations- being able to work in a team

 Oral Comprehension- The ability to listern and to understand information and ideas presented through
spoken words and sentences
 Oral Expression- The ability to communicate information and ideas in speaking so others will
 Written Expression- The ability to communicate information and ideas in writting so others will
 Written Comprehension- The ability to read and understand information and ideas presented in writing
 Information ordering – the ability to arrange things or actions in a certain order or pattern, according to
a specific rule or set of rules (e.g, patterns of numbers,letters, words, pictures, mathematical
operations (includes finding a relationship among seemingly unrelated events)
 Deductive Reasoning- The ability to apply general rules to specific problems to [roduce answers that
make sense.

Work Style
 Dependabilty – Job requires being reliable, responsible, and dependable, and fulfiling obligations
 Integrity – Job requires being honest and ethical and to maintain confidentiality
 Self-Control- Job requires maintaining composure, keeping emotion in check, controlling anger,
and avoiding aggressive behaviour, even in very difficult situations
 Cooperation – Job requires the ability to work within a team
 Attention to Detail – Job requires being careful about detail and thorough in completing work tasks
 Concern for Others – Job requires being sensitive to others’ needs and feelings and being
understanding and helpful on the job

 General Administration
 Assist the Division and staff with the administration of Financial, physical, logistical, and
human resource matters
 Adhoc duties as required by the DSF management
 Provides general office support such as making photocopies, scanning of documents,
sending/receiving faxes, printing, binding of documents, and shredding of documents
 Administers the receiving/ sorting/distributing/sending of post/email documents
 Deals with general correspondence and queries
 Provides general administrative assistance with regards to projects
 Maintain accurate filling/record/archive and documents control systems of matters relevant to
the Division related to the position

Specialized Support
 Attends to enquiries/requests within the field of responsibility and/or disseminate for
necessary attention
 Captures data that are specific to the job
 Receives and distributes material that are related to the specific responsibility of the
 Organizes and stores documents relevant to the specific responsibility of the incumbent
electronically or otherwise
 Liaises with service providers/suppliers
 Assist the line manager with specific tasks allocated to the incumbent
 Assist with specific events of the division
 Provide frontline support

Assumption of duty: As soon as possbile
Salary: Remuneration is commensurate with the seniority of the position
Closing date: 22 December 2021
Enquiries: 043 709 0435 Mr TL Kgaswane (Human Resources)

The completed prescribed application form must be accompanied BY COMPREHENSIVE CURRICULUM
VITAE and ORIGINAL certified copies (within the previous six months) of;

 All educational qualifications,
 Academic transcripts/records;
 2021 Proof of registration with UNISA
 Identity document; and
 proof of SAQA verification of foreign qualifications( if applicable)

The prescribed application form obtainable from
 Completed application can be e-emailed to [email protected]
 The contact details of three contactable references must be provided.
 UNISA is not obliged to fill an advertised position.
 Late, incomplete and incorrect applications will not be considered.
 Appointments will be made in accordance with Unisa’s Employment Equity
Plan and other applicable legislation.

We welcome applications from Persons with Disabilities

All applications should reach UNISA on or before the closing date before 16:00.

Correspondence will be limited to short-listed candidates only. If you have not been contacted within 2 months after the
closing date of this advertisement, please accept that your application was not successful

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