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Vacancy:4194: Intern (contract appointment: 1 year)
Department:Library & Information Services
Description:Department Library and Information Services
Intern (contract appointment: 1 year) 
Job ID: 4194

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered. 

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

a detailed curriculum vitae and cover letter;
certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
a certified copy (not older than 6 months) of your identity document (ID);
proof of registration with a Professional Body (if applicable);
A copy of your driver’s licence (if applicable).
A copy of your academic record.

Duties and responsibilities:

Teaching and Learning
Deliver professional information and reference services aimed at supporting teaching and learning (Embedded Librarianship, curriculum knowledge, information searches, information and reference services, selective dissemination of information).Contribute to quality learning/assignment writing through embedded
Responsible for Basic information resources (Reference works, Periodicals, Electronic resources).Responsible for Search strategies (Steps in performing search, KovsieCat)
Responsible for Internet and databases (Finding information on the internet)
Responsible ethical and legal use of information (Copyright, plagiarism)
Bridge the communication gap between the Faculty and the Library (LibGuides, liaison role,attend departmental meetings, social media, KovsieFM, etc.).
Conduct quality assurance and assessment on teaching and learning services delivered.

Training and Development
Deliver structured library orientation for all lecturers, support staff and undergraduate students.
Offer general content and assessment for the multi-literacy online course (Information, digital and research literacy skills).Offer customised content and assessment for specific and focused credit bearing training interventions, such as research methodology, in collaboration with academics.
Equip UFS graduates with attributes for academic success and life-long learning: Information, digital and research literacies.
Train Tutors and equip first year students with information literacy skills.

Short Learning Programmes
Register the students on the LIS SLP blackboard organisation.
Arrange sessions between students and facilitators.
Keep records of the sessions.
Keep records of the assessment.

Collection Development
Build a comprehensive collection that meets the Faculty’s teaching, learning and research needs.
Assess collection and confirm current status to ensure relevancy, currency and usage, serve in Accreditation Boards, etc.
Manage the selection of balanced information resources, to meet the teaching and learning information needs. of users (Avoid unnecessary duplications).Keep track of Faculty information resources’ budget and report on under- and/or overexpenditure.
Conduct stocktaking of internal stakeholders’ collections annually.
Create awareness and train on available information resources to improve usage – value for money.
Manage the use of collections on short loan/reserved.
Conduct shelf reading of allocated shelves daily.

Inherent requirements:
Bachelor’s degree on NQF level 7 in Library and Information Science or equivalent qualification in a related field of study.
Any degree on NQF level 7 plus a Post Graduate Diploma in Library and Information Science on NQF level 8.Membership of LIASA (Attach the 2021 certificate).

Required competencies:

• Results Orientated: 
o The ability to be reliable, responsible, dependable and to fulfil obligations.
o The ability to deal calmly and effectively with high stress situations.

• Strategic Thinking: 
o The ability to carefully analyse information and use logic to address issues and problems at work.
o The ability to deal with several activities at a time.

 Business Acumen:
o The ability to adhere to rules and strictly follow work regulations.

• Leading: 
o The ability to lead, take charge of situations, and offer opinions and directions to others.
o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

• Building Coalitions:
o The ability to interact with others and establish personal connections with people.

Knowledge of systems/software-programmes, policies.
Information literacy awareness, basic ICT skills.

Assumption of duties:
1 February 2022

Closing date:
7 January 2022

The salary is R7 353.50 per month.

For enquiries, please feel free to contact me at 051 401 9848 or email at [email protected] or [email protected].
Additionally, contact 051 401 7267/ 9857 /9003 for assistance.

The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.

The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.  Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.


External candidates can click HERE to apply online.

UFS staff members can log onto PeopleSoft, click Self-Service, Recruiting and Careers to apply online. 

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