Job Details
Intern: Off-Campus Accommodation Administrator (Job ID: 5257) – (966)
Job Title: Intern: Off-Campus Accommodation Administrator (Job ID: 5257)
Organizational Unit: University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type: Contract
Occupational Level: Unskilled
Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date: 25/5/2023
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered.
Duties and responsibilities:
• Provide response and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
• Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.
• Assist with Liaison of potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
• Inform the Off-Campus Accommodation Service Providers on policies, procedures, protocols and directives of the UFS applicable to them.
• Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
• Assist with organizing Off-Campus Accommodation Service Providers meetings.
• Assist the administrator in compiling inspection reports for all student addresses in each cluster.
• Assist with performing administrative tasks associated with the Off-Campus Accommodation student activities.
• Assist the Off-Campus Accommodation Administrator with managing an organized filing system for the correspondence and documentation of UFS Students, which will include documents such as complaints and claims.
• Assist with keeping record of all students referred to accredited Off-Campus addresses.
• Photocopy and scan documents.
• Assist with any other duties which may be required by HRA.
Inherent Job Requirements:
• Bachelor’s degree or B-Tech degree on NQF 7 in Business Administration.
Recommendations:
• Basic knowledge of relevant building legislation.
Competencies
Key Competencies Required:
• Results orientated:
o The ability to set high standards, establish tough goals, and to work to achieve success.
o The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Strategic thinking:
o The ability to plan work and to follow plans.
• Business acumen:
o The ability to adhere to rules and strictly follow work regulations.
o Proficient in using MS Office.
• Leading:
o The ability to maintain high levels of personal motivation, energy and enthusiasm.
o The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
• Building coalitions:
o The ability to interact with others and establish personal connections with people.
Required Documents
Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
*Certified copies must not be older than 6 months
• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body (if applicable);
• A copy of your driver’s license (if applicable);
• A service record of your current employer / last employer (only applicable to external applicants).
Assumption of duties: As soon as possible.
Closing date: 25 May 2023
Salary: A stipend of R8 293.75 will be paid per month.
Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at [email protected] or [email protected]. Additionally, kindly contact 051 401 2979 / 9813 / 9814/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
The UFS will only consider applications of candidates who meet all the inherent requirements of the position.
Additional Information
