Career Opportunities: Receptionist/Administrator (48721)
Requisition ID 48721 – Posted 11/08/2022 – Administration – 2-5 years – South Africa – Regional Head Office – Finance – Global Business Services – Umhlanga
Sappi Southern Africa
Global Business Services – Umhlanga
Receptionist/Administrator (P12)
Sappi SA Finance Shared Service based at Umhlanga Rocks, requires a Receptionist/Administrator to perform secretarial duties to the General Manager – Finance Shared Services and provide professional frontline telephone,
and administrative support to ensure that the GBS reception service is administered effectively and efficiently
This role reports to the: General Manager Finance – Shared Services
The main responsibilities of this job are to:
- Perform secretarial duties for the General Manager Finance – Shared Services
- Answer all incoming calls and assist with enquiries or redirect accordingly
- Take and deliver messages accurately
- Keep the reception area neat and tidy
- Welcome visitors and contractors in a friendly and professional manner, determine the nature of their visit and assist them with finding their way around the office
- Monitor and maintain visitor access and security awareness
- Prepare and book meeting rooms for meetings and monitor their usage
- Keep up to date with staff movements and maintain a movement schedule
- Receive, sort and distribute mail and other deliveries
- Arrange and manage courier services and keep a daily and weekly register of deliveries and collections
- Develop and maintain good working relationships to provide a collaborative service
- Generate and submit monthly telephone reports to the General Manager Finance – Shared Services
- Update the list of employees and distribute to all monthly
- Keep an up-to-date list of emergency and important contact details
- Be the point of contact between GBS and the landlord regarding building-related matters
- Log calls, redirect and escalate telephone and other related faults to appropriate departments
- Perform other ad-hoc duties as assigned by management
The ideal candidate should have:
- Matric/Grade 12
- 2 or more years’ Switchboard, Reception and Secretarial/Administrative experience
- Intermediate MS Office skills
- Basic SAP/R3 experience preferred
- An Office Administration/Management Diploma will be advantageous
Closing Date: 22nd November 2022
How to Apply? Please click on one of the buttons below. If you encounter any issues while applying contact your HR contact.
Feel free to visit our website for further information www.sappi.com
Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. At Sappi, we encourage and support vaccination.
Apply Here: https://career2.successfactors.eu/career