PROCUREMENT OFFICER
JOB GRADE: C4
REFERENCE NUMBER: 9953020
Gerotek Test Facilities has a vacancy for a Procurement Officer in the Finance and Procurement division. Applications are invited from people meeting the qualifications and experience requirements set out below.
PURPOSE OF THE JOB:
Responsible for full administration in the procurement division in compliance with Supply Chain Management (SCM) policies, practices and procedures; and provision of reports on progress and other information, and inputs into the procurement process.
CRITICAL PERFORMANCE AREAS:
• Compile RFQ and RFB files with all documents that need to be approved by the delegated official.
• Ensure sourcing of compliant suppliers from the Central Supplier Database (CSD) on time.
• Approval of other suppliers that are compliant with CSD registration.
• Preparing and sending documents required for sourcing suppliers.
• Ensuring that the specification provided by the end user is clear and understandable, if it is not clear to get more information from the end user.
• Write minutes and keep attendance register for site meetings.
• Email the minutes of site meetings to the suppliers as confirmation of what was discussed.
• Ensure all Requests for Quotations (RFQ) and Request for Bids/Tenders (RFB) are
evaluated on time.
• Preparing scorecards for related RFQs and RFBs. Reviewing of procurement related submissions and scope of orders to ensure they are correctly prepared.
• Sending all approved Purchase and Scope of order to awarded supplier and Project leader.
• Attending all Gerotek related procurement queries/requests from the auditors, potential suppliers and internal procuring managers.
• Maintain an updated register of all RFQs and RFBs per Armscor Supply Chain and Treasury requirements.
• Maintain an updated procurement plan and operational demand plan register.
• Maintain an updated register for all contracts with suppliers sourced through procurement process.
• Attend to other finance related ad hoc request for roles not related to procurement function.
• Ensuring procurement requests are executed on time as required by PFMA, Armscor Supply Chain Management policies, procedure and practices.
• Ensuring Auditor’s queries/ requests related to SCM are attended on time.
• All procurement queries / request from internal and external parties are addressed on time.
• All documents related to procurement processes filed in an orderly and safe manner.
• Ensure all documents related to sourcing of supplier and approval completed and filed on time.
QUALIFICATIONS:
• B-Degree or B-Tech in Supply Chain Management; or
• B-Degree or B-Tech in Financial Accounting.
EXPERIENCE:
• Minimum of three (3) years of relevant procurement experience in Supply Chain Management related to government or stated owned entities.
KNOWLEDGE & FUNCTIONAL SKILLS:
• Knowledge of PFMA/PPPFA and general understanding of policies, practices, and procedures governing supply chain management processes;
• Knowledge of MS Office (MS Word,
MS Excel and MS Outlook );
• Knowledge of critical aspects for all other finance functional areas; and
• Knowledge of IFRS or GRAP.
To apply, send your application to Vacancies@armscor.co.za
NB: All applicants must indicate reference number of the position they are applying for in the subject heading.
Short-listed candidates will be subjected to reference checking, verification of personal data and security clearance as part of the selection process. In line with Armscor’s commitment to compliance with the Employment Equity Act, preference will be given to suitable candidates from designated groups.
People with disabilities are encouraged to apply.
The closing date for applications is 28 July 2022. Late applications will not be considered.
Enquiries Mr Lekang Mangope 012 428 2119