Administrator Intern X2
| TO | External |
| REPORT TO | D & C Manager |
| DATE | 17 May 2022 |
| LOCATION | Eastern Region – Pietermaritzburg |
| APPOINTMENT TYPE | 18 Months Internship |
| STIPED | R6000.00 Per Month |
Internship Objective
The purpose of the internship is to provide work-based experience to the suitable candidate in providing professional project administrative support across multiple projects to a centralized Project Team whilst developing and maintaining excellent working relationships with all SANRAL stakeholders to ensure required business results.
Education
NQF Level 6 Qualification (Diploma) in Office Management, Business Administration or equivalent related qualification
Key Responsibilities
Under the supervision of the D & C Manager, the intern will be exposed to and assist with:
Project Management
- Attend and participate in meetings at office and off-site.
- As required, record and produce accurate and concise minutes of meetings timeously
- Assist Project Managers with tender process from tender advert to award of tender
- Assist Project Managers with editing and compiling of consultant and contractor tender documents
- Ensure timeous compilation of draft presentations for tender clarification meetings when required
- Manage completion of the attendance register during tender clarification meetings when required
- Record and produce tender clarification meeting minutes and distribution thereof where required
- Assist Project Managers with tender evaluation processes
- Ensure that approved memos are filed with responsible person in each region
- Processing of works authorisations
- Type letters, agendas, minutes and other documents as required, including memos for various bid committee approval
- Ensure efficient and accurate typing of correspondence
- Ensure uploading and correct profiling of documents on EDMS (SANRAL’s electronic document management system)
- Maintain databases
- Uploading of documents and drawings into system at project implementation and close out.
- Ensure project information is available for all audits
- Provide limited technical input on projects when the project manager is not available.
- Involvement in Strategic Planning for Regional Network, including reporting, loading and submission of construction reports and drawings.
General Administration
- Coordinate all logistics for project meetings
- Ensure that all travel arrangements made are correctly and distributed accordingly (local and international)
- Assist Project Managers when their allocated assistants are not available
- Attending to public queries where possible
- Ensure attendance and participation in appointed focus groups and committees
Communication
- Ensure continuous professionalism with staff and stakeholders
- Responding to and / or assisting with project related public queries
- Liaison with internal and external stakeholders
- Acquire knowledge of work style preferences & functions of team colleagues
EMPLOYMENT REFERENCE CHECKS
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials.
Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.
EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan.
SANRAL reserves the right not to fill any position
Communication will be limited to shortlisted candidates only
Apply Here: https://career2.successfactors.eu/sfcareer/jobreqcareer?jobId=1285&company=southafr02
SANRAL