Posted on 29-Mar-2022
Administration Assistant (Waltloo)
Logistics
PRETORIA-WALTLOO RD & PETROLEUM ST(ZAF)
South Africa
Job Description
The Logistics and Transport team is looking for an Administration Assistantfor the Waltloo Terminal to join their team.
In this role, you will be responsible for the following:
- Control reception – ensure that all visitors have signed in and are announced by phone.
- Do the induction for the first-time visitors and for those whose induction have expired.
- All sales documentation (delivery notes) to be checked for accuracy and filed.
- All return trips to be checked and balanced to loaded volumes.
- Check and sign for all deliveries made to reception, e.g., DHL and stationery deliveries.
- Keep serial control of all manual documents up to date.
- Submit batches of documents for scanning to Metrofile.
- Attend to POD requests received by the depot
- Export SSAM for balancing purposes with transporters.
- Assist with capturing as and when required
- Perform any other duties as reasonably requested by Terminal Supervisor or Terminal Manager.
- Ensure all administrative functions are maintained within Company parameters and according to policies and procedures.
- Create Purchase requisition for maintenance orders/activities on ARIBA.
- Check with the Terminal Supervisor/Manager if Services or Goods have been delivered and if so, source invoices from respective suppliers and do Goods Receipting on ARIBA.
- Constantly follow up with account payable for invoice payment until payment has been done.
- Help the Terminal Manager with opex cost analysis and recommend cost saving.
- Ordering and issuing of stationery and canteen items at minimal cost.
- Controlling the stationery register for controlled documents.
- Controlling petty cash and ensuring that company policies and procedures are followed with regards to it.
- Maintaining housekeeping standards.
- Ensuring that non-conformances resulting from Administrative Audits are actioned.
Context and environment
Assisting Terminal Manager with administrative activities
Candidate profile
Qualification
- Matric
- 0 – 3 years’ experience gained in a petrochemical, production, and warehousing or industrial environment.
Offer ID
55735BR
Metier
General S/T Responsabilities, Terminal Operations, Stock Management
Region, department, area
South Africa
Employment type
Regular position
Experience level required
Less than 3 years
Employer company
TotalEnergies Marketing South Africa (Pty) Ltd
Branch
Marketing & Services
Apply Here: https://krb-sjobs.brassring.com/TGnewUI/Search/home
TotalEnergies