Company
Service SetaServices Sector Education and Training Authority
Reference #
INTERNOCEO2022
Published
28/02/2022
Contract Type
Contract
12 Months
Salary
R 5,000.00 – 5,000.00 Monthly
Location
Parktown, Gauteng, South Africa
Duration
12 Months
Introduction
The Intern: Office of the CEO is responsible to assist and support the Manager: OCEO. This includes supporting and assisting the Manager: OCEO with diary management, office management and co-ordination as well as the execution of various administrative functions such as gathering information, compiling reports, typing, filing, etc. The incumbent will also support the Manager: OCEO by ensuring that all information (reports, agenda’s, minutes, etc.) is available when meetings are attended. The incumbent is also responsible to ensure that all visitors to the Manager: OCEO’s office are received in a professional manner.
Job Functions
Intern
Industries
Government / Municipal
Specification
• Provide administrative support to ensure smooth running of the department
• Coordinate interaction between the department and other departments, management, employees, and other stakeholders
• Schedule meetings and other appointments on behalf of the department
• Receive clients, stakeholders and guests on behalf of the department
• Logistical arrangements for meetings
• Ensure that the department adheres to all organisational deadlines
• Answer calls and handle enquiries as far as possible
• Ensure efficient administration within the department
• Process travel related documents for the department
• Maintain departmental records
• Maintain a professional image and climate in the department
• Keep information in own area of work confidential
• Receive and send correspondence
• Ensure delivery of important documents on behalf of the department
• Screen all visits to the department
• Collate all departmental meeting minutes
• Provide assistance with departmental meeting agenda compilation and distribution thereof
• Ensure that changes to scheduled meetings are communicated timeously to all stakeholders
• Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables and actions)
• Provide proper document management for the department
Requirements
• Matric or equivalent
• A 3 Year Diploma or Equivalent in Business administration, Public Administration, Public Management or equivalent.
Job Closing Date
11/03/2022
Service SetaServices Sector Education and Training Authority