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Reference Number:
MTNVAC-374

Title: Payables Administrator

Location: Roodeport, South Africa

Organisation Name: MTN Group

Department: Group Finance Operations

MTN Level: Level 1

Core purpose of the Job

The purpose of this job is to process invoices and to pay Local, Foreign and International suppliers in accordance to company policies, procedures and contractual obligations once the invoices are proven to be valid, accurate and authorised. To Reconcile to Statements and Accrue monthly expenses.

Context: (Global influences, environmental / industry demands, organisational mission, etc.)

• Dealing with wide variety of suppliers and internal customers
• Highly pressurized, deadline-driven environment with strict month-end deadlines
• Highly legislated / regulated environment requires compliance
• Participative environment – highly diverse and team-focused
• Multi companies for reporting
• Fluctuating exchange rates
• Work is procedural in nature with predetermined outcomes
• Work with issues that are clearly defined and the output is concrete and can be completely specified beforehand
• Methods and resources for the work carried out can be completely specified
• Work within MTN Group Finance PPP’s i.e. processes and standards
• Extensive dealings with external suppliers

Key Performance Areas

Operational Processes

• Input into identifying ways to fine tune procedures and their application
• Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced
• Work consistently according to standard procedures
• Share experiences and knowledge of relevant work matters
• Gather information and research to ensure delivery of results
• Overcome obstacles encountered by using previously learned methods of solution
• Report and escalate “problems” through to authority for advice or assistance
• Ensure that time, skills, equipment and materials are neither wasted nor misused
• Support the work performed by others
• Prioritise work to ensure deadlines are met
• To perform related Adhoc tasks
• Follow clear and linear procedures to find practical solutions to problems pertaining to reconciliations and payments
• Reach solutions based on own technical expertise and experience
• Base judgement predominantly on knowledge, skills and experience to solve problems

Payments and Invoice processing

• Capture and process foreign and Local supplier invoices within company procedural and policy guidelines.
• Resolving of queries should take top priority.
• Reconcile supplier accounts.
• Pay suppliers within terms and monthly reporting deadlines.
• Resolve queries and follow-up on outstanding reconciling items..
• Provide information to external auditors when required.
• When required Prepare weekly cash forecast.
• Ensure that foreign payment packs are submitted to MTN Group Treasury to purchase currency
• Generate and submit for approval accruals at month end
• Ensures that cheques / EFT are handed over or released into supplier’s bank account by the 25th of the month or when they are due for cashbook payment.
• Liaise with banks, suppliers and internal customers regarding payments

Travel Expense Administration

• Collate relevant documentation for foreign travel claims, American Express Account and Travel Claim Returns
• Advise and ensure that staff adhere to the Foreign Exchange Policy
• Ensure documents are duly authorised
• Reconcile and process payment on Oracle Payables.
• Forward payment documentation for authorisation and release of payment
• Forward relevant documentation to American Express for return of Forex and receipt of Rand value
• Receive cheques and bank them
• Advise travellers on outstanding claims and documentation
• Assist travellers with completing of travel claim documentation
• Receive cash where applicable and compare to the relevant trip details
• Issue receipts and capture amount on Oracle Payables
• Prepare and Process Month end Accruals
• Reconcile Travel Advances by substantiating and reconciling accounts monthly
• Prepare annual tax schedules for travellers
• Assist auditors when information is required
• Collection of all outstanding travel cash – should not be older than 6 months
• Keep up to date on resignations and ensure that salaries is aware of outstanding debt
• Escalate non response to customers direct report

Reporting

• Draw information from the system
• Compile, review and submit professional fee invoices to General Ledger monthly
• Compile creditors reconciliations
• Compile monthly stats for submission to management

Administration

• Handle audit queries and provide information to Auditors as required
• General Housekeeping within the creditors
• Filing of all relevant documentation

Customer Satisfaction / Customer Service

• Deliver first time right service excellence
• Extract data from the system in response to queries received for information
• Understand the immediate consequence and impact of activity on the customer
• Gather important information regarding customer issues and report to superior
• Attend to and resolve all customer queries or escalate unresolved queries timeously

Job Requirements

Minimum Requirements

Education:

Accounting diploma Or currently studying a Financial Degree (with minimum Accounting 2)

Experience:

• Two years creditors payment experience
• Accounts/ Finance Background
• General Ledger/Foreign Exchange

Training:

• Microsoft Office
• Oracle ERP
• Foreign payments – Bank processing and requirements pertaining to SARB approval

Knowledge:

• Organisational knowledge
• Knowledge of quality standards
• In-depth knowledge of standard operating procedures
• Good understanding of the accounting principles
• Sound knowledge of MTN accounting principles and processes
• Basic understanding of VAT principles – especially those relating to invoices and claiming of VAT
• In-depth of Oracle Payables Module.

Skills / physical competencies:

• Analytical and logic skills
• Priority setting skills – able to manage time, tasks, tools and outputs in order to meet pre-determined deadlines
• Technical / professional excellence
• Computer literate
• Problem solving skills – practical troubleshooting
• Time management skills
• Interpersonal skills
• Conflict management skills
• Communication skills (written / verbal)
• Stress management skills
• Presentation skills
• Telephone etiquette
• Ability to coordinate and organise
• Administrative / clerical skills
• Numeracy
• Ability to perform routine work
• Observance
• Able to work independently

Apply Now

MTN Group