| Vacancy: | 4072: Assistant Officer (post level 13) |
| Faculty: | |
| Department: | Business Management |
| Division: | |
| Type: | Support |
| Description: | Department Business Management Assistant Officer (post level 13) Job ID: 4072 KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: http://www.ufs.ac.za/templates/vacancies. Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application.INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. A detailed curriculum vitae and cover letter; Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications); A certified copy (not older than 6 months) of your identity document (ID); Proof of registration with a Professional Body (if applicable); A copy of your driver’s license (if applicable). A service record of your current employer / last employer. Duties and responsibilities: General Office Administration General office administration support to HOD and Business Management staff including but not limited to typing, filing, receiving mail, processing orders, scheduling telephone appointments and handling queries. Handle general student enquiries.Meeting administration (sending out notices, compiling minutes and distribution thereof).Ensure office compliance with safety regulations.Control the asset register. Purchase and order office stationary and equipment as well as other office supplies. Capture and approve job requests for maintenance and repairs where necessary. Request and appraise quotations. Make travel and accommodation arrangements. Capture requisitions. Provide registration assistance in January and mid-year as well as assist with continuousregistration issues.Represent Department at Open days.. Assist with correspondence to selection programs.Monitor submission of study guides.Administration related to advertisements Inherent requirements: Grade 12 or National Vocational Certificate on NQF level 4. Required competencies: Results Orientated: – The ability to cope with a frequently changing environment and to adapt to evolving situations. – The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. – The ability to be reliable, responsible, dependable and to fulfil obligations. Strategic Thinking: – The ability to deal with several activities at a time. – The ability to plan and follow plans. – The ability to be creative and open-minded when addressing work-issues. Business Acumen: – The ability to adhere to rules and strictly follow work regulations. – Proficient in using MS Office. Building Coalitions: – The ability to be self-assured and at ease with people in all types of social situations. – The ability to be sensitive and understanding to the needs and feelings of others.Recommendations:Knowledge of administrative procedures.Knowledge of relevant office protocols.Knowledge of financial policies.Knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook).Assumption of duties:2 January 2022 Closing date: 25 October 2021. Salary: The annual remuneration package, including benefits is R187 424.42 – R314 228.57 per annum, depending on the budget available for the position, relevant work experience and qualifications. Enquiries: For enquiries, please feel free to contact 051 401 9848/ 9857/ 9810/ 7267or email Recruit@ufs.ac.za Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division. The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at https://ufsacza.sharepoint.com/sites/supportservices/hr/Resources/Employment%20Equity%20Plan_July2017.pdf. For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates. The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful. APPLY ONLINE:External candidates can click HERE to apply online. UFS staff members can log onto PeopleSoft, click on Self Service, then on Recruiting, and then on Careers to apply online. |