RE ADVERTISEMENT
REFERENCE NR : VAC04964
JOB TITLE : Admin Assistant
JOB LEVEL : B5
SALARY : R 210 449 – R 315 673
REPORT TO : Senior Manager Infrastructure
DIVISION : PLC: Executive Provincial and Local Consulting
Department : Coastal Region
LOCATION : SITA Western Cape
POSITION STATUS : Permanent (Internal & External)
Purpose of the job
To provide Administrative Assistant support to the sub department and ensure corporate support across the unit.
Provide high level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Key Responsibility Areas
• Receive and respond to customer queries and or update on completion
• Responsible for monthly reporting on all changes with regards to Assets
• Ensure that worklog updates are done according to SLA requirement
• Reconcialiation of reports by ensuring data intergrity and correctness.
• Daily monitoring of asset calls
• Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department;
• Prepare and distribute minutes, presentations as well as general office documentation/communi cation to ensure that information reached relevant identified parties
• Perform general office duties
• Arrange worksessions and staff meetings with employees and coordinate all logistical arrangements for the sub department;
• Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to the satisfation of the division
• Provide managent support to the sub departmental Budget
• Ensure adherence to the organisation quality standards in terms of documentation that requires management approval.
Qualifications and Experience
Minimum: Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4-certificate of competence) –depending on operational requirements. MS Office certification will be an added advantage.
Experience : 1 – 2 years experience applicable to the specified discipline.
Technical Competencies Description
Knowledge of: principles and practices of organisation, records management and general administration. Basic principles of bookkeeping. Computer literacy. Office Management. Ability to operate standard office equipment.
Ability to follow written and oral instructions. Office Management. Business writing skills. Report writing skills, in statistical analysis. Skills: Business Writing; and General Administration. Interpersonal/behavioural competencies:
Active listening; Attention to Detail; Disciplined
How to apply
To apply please log onto the e-Government Portal: www.eservices.gov.za and follow the following process;
- Register using your ID and personal information;
- Use received one-time pin to complete the registration;
- Log in using your username and password;
- Click on “Employment & Labour;
- Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs;
Or, if candidate has registered on eservices portal, access www.eservices.gov.za, then follow the below steps:
- Click on “Employment & Labour;
- Click on “Recruitment Citizen”
- Login using your username and password
- Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs
For queries/support contact eRecruitmentSupport@sita.co.za
CV`s sent to the above email addresses will not be considered.
Closing Date: 02 November 2022
Disclaimer
SITA is an Employment Equity employer and this position will be filled based on Employment Equity Plan.
Correspondence will be limited to short listed candidates only. Preference will be given to members of designated groups.
• If you do not hear from us within two months of the closing date, please regard your application as unsuccessful.
• Applications received after the closing date will not be considered. Please clearly indicate the reference number of the position you are applying for.
• It is the applicants responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• Only candidates who meet the requirements should apply.
• SITA reserves a right not to make an appointment.
• Appointment is subject to getting a positive security clearance, the signing of a balance score card contract, verification of the applicant’s documents (Qualifications), and reference checking.
• Correspondence will be entered to with shortlisted candidates only.
• CVs from Recruitment Agencies will not be considered.
• CV’s sent to incorrect email address will not be considere