| Remuneration: | negotiable |
| Benefits: | Contribution towards Medical Aid and Pension |
| Location: | Cape Town |
| Type: | Permanent |
| Reference: | #Admin_Kim |
| Company: | Eclipse Communications |
Title: Events and production administrator
Reporting: ?? Group Director: events and production
We are looking for an Events and Production Administrator who is ambitious and eager to join Eclipse Communications.
They will have the opportunity to work on exciting projects and events.
The ideal candidate thinks outside the box, has impeccable attention to detail, is hungry for new challenges and growth and should have excellent communication and multi-tasking skills.
Responsibilities
- Project management support: tracking of all supplier deadlines against deliverables, managing of client status reports and project timings.
- Suppliers: track and trace invoices, recons, update budgets with the finance team, source for quotes, etc.
- Research: venues, locations, technical, gifting and other areas that will be part of the brief
- Manage all logistics and projects timeline for our gifting division
- Regular updates of briefing documents – talent, MC, suppliers etc
- Administration: File all invoicing, project plans, meeting minutes, documents etc. per project on the GDrive, update and up keep of supplier databases; tracking and scheduling of meetings; follows with suppliers and new business
- Event and production support: Attending events and to run production schedules and timings, supplier deliveries etc.
- Travel and accommodation: Booking of transfers, transport vouchers, accommodation, flights etc.
- Courier: sourcing quotes, booking, tracking, damage and quality control etc.
- Should be able to work flexible hours
Requirements
- Two+ years of experience in events and production administration
- A consistent track record of building sustainable relationships in various industries with suppliers and service providers
- Problem solver; intelligent and creative
- Event skills, including the potential to assist with co-ordination
- Self-confidence and assertiveness
- Strong self-management and time-keeping skills
- Organised and efficient, with exceptional attention to detail
- Exceptional inter-personal skills and the ability to think on their feet
Posted on 30 Aug 11:06, Closing date 29 Oct
Apply by email
Beverley Etzebeth
beverley@eclipsecomms.com
Eclipse Communications