RECEPTIONIST: GENDER DESK (ONE POST)
Qualifications:
• Matric
• Three (3) years Secretarial Diploma/ N6 secretarial Certificate
• Excellent telephone skills essentials
• Computer literacy: MS Office etc
Experience:
• At least 1 years’ experience as secretarial or admin environment
Skills and Abilities
• Good communication skills (written and verbal)
• Ability to work under pressure
• Proficiency in English
• Computer literacy
• Typing skill
• Ability to work independently and without performing close supervision.
• Ability to plan and manage a diary
Duties
• Attend to all visitors and guests of the unit and redirect them to the relevant office
• Screening all incoming phone calls and redirect to the relevant office
• Take messages for the staff and head of the unit
• Evaluate caller’s enquiries, requirements and problems
• Take messages
• Re-route calls
• Return telephone messages to callers
• Follow up on calls
• Arrange the venue for the event or meeting
• Prepares and circulate documentation for event or meeting
• Issue notices to inform relevant persons of events arrangements and logistics
• completes relevant documentation regard to event management
• Email the staff to inform them about the dates, venues and time of the meeting
• Arrange meals for the meeting and event
• Making travel arrangement and accommodation bookings for the Director and staff
• Communicate with traveling Agencies and confirm required details
• Ensure that the bookings are done on time
• Liaise with finance department regarding all the payment of the departmental accounts
• Type documents in the unit
• Make photocopies and print out required by the manager and the entire staff
• Order stationery and complete the purchase request form
• Issuing the stationery to all staff
• File all the necessary documents in the department
• Ordering office equipment
• Maintenance of the department and repairs
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CLOSING DATE: 26 AUGUST 2022
Typed applications which should contain comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees should be forwarded for the attention to Ms DM Diale to the Chief Human Resources Officer, e-mail applications, in MS Word format, to Recruitment1@ul.ac.za
Telephonic enquiries regarding conditions of service: (015) 268 2800