NORTHERN CAPE PROVINCIAL ADMINISTRATION PROVINCIAL TREASURY
POST: SWITCHBOARD OPERATOR
CENTRE: KIMBERLEY
REFERENCE: NCPT/2022/14
SALARY: R 147 459 – R 173 706 per annum
LEVEL: SR: 4
REQUIREMENTS: A grade 12 certificate or equivalent qualification. 0-1-year relevant experience in receptionist/switchboard environment. Knowledge of basic planning and organizing. Reporting procedures. Reporting of defects.
SKILLS & KNOWLEDGE: The candidate should have proven organizing, time management, communication, interpersonal relations, client orientation and customer focus, good professionalism and excellent telephone etiquette skills.
Computer literacy skills (Microsoft Excel, Word, Outlook and Power Point), Ability to operate telephone, photocopier, fax and binding machine.
KEY RESPONSIBILITIES: Receive telephone calls, messages and channel to relevant role players, welcome, receive and direct clients to relevant units, provide relevant information as required, operate office equipment such as fax machines and photocopiers, liaise with internal and external personnel, maintain telephone directory, maintain and control visitor register at reception.
Render switchboard services. Provide administrative support. Maintain switchboard system.
ENQUIRIES MR. S. MADIBELA (053 830 8490)
POST: HR REGISTRY CLERK (RECORDS MANAGEMENT)
CENTRE: KIMBERLEY
REFERENCE: NCPT/2022/12
SALARY: R 176 310 – R 207 681 per annum
LEVEL: SR: 5
REQUIREMENTS: A grade 12 certificate or equivalent qualification. 0-1-year relevant experience in HR Records Management environment.
SKILLS & KNOWLEDGE: Good verbal and written communication skills. Language Proficiency.
Planning and Organizing skills. Computer literacy. Teamwork Knowledge of registry duties, practices as well as the ability to capture data and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry.
KEY RESPONSIBILITIES: Provide registry counter services: Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail (CV’s)/files. Handle incoming and outgoing correspondence: Receive all mail (CV’s)/files. Sort, register and dispatch mail (CV’s)/files. Register all transfer and appointment personnel files from incoming and outgoing departments in accordance with the records management system.
Render an effective filing and record management service: Opening and closing of HR files according to the record classification system.
Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Conduct audits of files in Records Management to ensure that all files are correctly updated.
Register correspondence between HRM and Main Registry. Provide registry functional support during audits. Process documents for archiving and / disposal: Electronic scanning of information/files. Sort and package files for archives and distribution. Register closed files that is due to be transferred to central registry and submit to supervisor. Keep records and easily accessible backups of archived documents.
ENQUIRIES: Ms. D Barnett. Tel: 053 830 8274
POST: ADMINISTRATIVE CLERK: HOD’s OFFICE
CENTRE: KIMBERLEY
REFERENCE: NCPT/2022/13
SALARY: R 176 310 – R 207 681 per annum
LEVEL: SR: 5
REQUIREMENTS: A grade 12 certificate or equivalent qualification. 0-1-year relevant experience in secretarial environment.
SKILLS & KNOWLEDGE: The candidate should have proven organizing, time management, communication, interpersonal relations, compilation of report writing skills, Computer literacy (Microsoft Excel, Word, Outlook and Power Point) is essential. The candidate should be able to perform advanced accurate typing and will have to undergo a typing test.
KEY RESPONSIBILITIES: Provide Secretarial / Receptionist support services in the component: Receive visitors for the office of the HOD, attend to walk in enquiries, provide clients with relevant information, attend to incoming and outgoing telephone calls and transfer to relevant staff. Take messages and convey to relevant staff, Keep record of all outgoing calls, Provide administration support services in the component: Type and retrieve documents, Operate office equipment e.g. fax machines, binding machine
and photocopiers, Records appointments in diary, Facilitate events in office, Keep record of assets in office. Provide logistical support in the component: Provide support in arranging car, flight and accommodation bookings. Check and verify invoices/travelling documents, collect relevant documentation, Assist with the procurement of stationery and catering for internal meetings, Facilitate boardroom bookings and refreshments to be served. Provide records management services in the component: Record, sort and distribute correspondence directed to the office of the HOD, check incoming/out-going mail on daily basis to prioritize urgent matters, Distribute outgoing mail to the relevant stakeholders. File documents according to file plan of the office.
ENQUIRIES: Ms. D. Sebolai (053 802 8227)
The Northern Cape Provincial Administration is an equal opportunity, affirmative action Employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). Women and persons with disabilities are encouraged to apply.
NOTE FOR SMS POSTS: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG). The course is available at the NSG under the name “Certificate for entry into SMS” and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ The successful candidate will be required to provide proof of completion of the NSG Public Service Senior Management Leadership Programme Certificate for entry into the SMS.
Furthermore, candidates shortlisted for the SMS posts will be subjected to a technical exercise and a compulsory competency based assessment. The successful candidate will be appointed subject to positive results of the security clearance process and the verification of educational qualification certificates.
Appointment of these positions will be provisional, pending the issue of security clearance. Fingerprints will be taken on the day of the interview. The social media accounts of shortlisted applicants may be accessed. The successful candidate will sign the performance agreement and employment contract within three months from the date of assumption of duty. It will also be required that the successful candidate declare to the EA particulars of all registrable financial interests.
NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
NOTE: Applications submitted using the incorrect (old) Z83 form will not be considered. Further note that the new Z83 form must be completed in full and signed in order for the applicant to be considered. The new employment (Z83) form, can be downloaded at www.dpsa.gov.za-vacancies or obtained at any government department. Applicants are not required to submit/attach copies of qualifications and other relevant documents on application, but must submit the new (Z83) form and a detailed curriculum vitae only. The provision of certified documents will only be required from shortlisted candidates for submission on or before the day of the interview. Shortlisted applicants will be subjected to qualification verification, reference checking, security screening and vetting. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their applications. Should you be in possession of a foreign qualification, it is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation. Correspondence will be limited to successful candidates only. Short-listed candidates will be expected to avail themselves at the Department’s convenience. The department reserves the right not to make appointments to the advertised posts. Correspondence will be limited to successful candidates only. Failure to sign the Z83 and to submit the required documents will result in the application not being considered.
The Northern Cape Provincial Administration is an equal opportunity, affirmative action employer. It is our intention to reflect the provincial population demographics of race, gender and disability, through the filling of these posts, and candidates who will help meet this intention will receive preference. Women and people with disabilities are encouraged to apply.
Interested candidates may forward their applications to the Department quoting the relevant reference number to:
FOR ATTENTION: MS D BARNETT
POST TO: The Human Resource Manager
Northern Cape Provincial Treasury
Private Bag X5054
Kimberley
8300
HAND DELIVER TO: Metlife Towers
Cnr Knight & Stead Street
7th Floor
Kimberley
EMAIL APPLICATIONS TO: Ncpt-HR@ncpg.gov.za. The email must include a completed and signed new Form Z83, which must be completed in font size of 11 and Arial theme font. Attachments must be in a PDF format and limited to 4 megabytes. Emails that do not comply with the above specifications will be rejected and therefore not reach the Department.
CLOSING DATE: 1 July 2022
All applications, including those submitted via registered mail must reach the department before 16:00 on the day of the closing date, late applications will not be considered.