Administration Clerk: Auxiliary Services (General Support), Ref No. DOTP 07/2022
Cape Town, Western Cape
R176 310 a year
Job Purpose
The Department of the Premier, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide administrative support services for the Chief Directorate: People Management Practices. This post is based in Cape Town.
Minimum Requirements
Senior Certificate (Grade 12 or equivalent qualification).
Recommendation
Appropriate working experience; Working knowledge and appropriate experience in the following: Logistic Information System (LOGIS) or similar; Basic Accounting System (BAS) or similar.
Key Performance Areas
Handle provisioning and procurement of goods and services: Travelling, accommodation, competency assessment arrangements, request quotations for goods and/or services; Complete procurement documents; Capture requisitions on LOGIS; Follow up orders for goods and/or services; Prepare and follow up procurement documents for payment; Complete BAS payment forms for sundry payments; Render general administrative support, i.e. Responsible for logistical catering arrangements and venue hire; Drafting submissions, memorandums, letters and general correspondence; Perform contract administration; Ensure that the financial resources and assets are utilised effectively and economically; Processes all invoices for payment and claim backs; The processing of S & T Claims and BAS Payments (cell phone/parking/legal fees); Facilitate the payment of telephone bills and the distribution of pay slips to staff; Coordinate accommodation/ maintenance requirements; Assist with the issuing of petty cash and capturing information onto the petty cash control register; Assist with stock and stationery out of the storeroom; Assist with the controlling stock levels in the storeroom; Provide support service as secretariat at the Quotation, Specifications and Evaluation committee meetings of the Chief Directorate; Assist with the budget administration; Update and capture expenditure and revenue information on excel spreadsheets; In-year Monitoring of budget
Competencies
Knowledge and understanding of the following: Office administration; Basic Accounting System (BAS), LOGIS procurement system; Contract administration, Planning and organisational skills; Problem solving, co-ordination and prioritising; Proven computer literacy in using MS Office package (Word, Excel, Power-point, Outlook); Communication (written and verbal) skills.
Remuneration
R 176 310 per annum (Salary level 5)
Note on remuneration: Cost-to-employer (CTE) remuneration packages for certain occupation specific dispensations (OSD), the middle-management service (MMS) and contract positions are inclusive of all costs related to service benefits or obligations including basic salary, 13th cheque, medical assistance, housing assistance, pension-fund contributions, etc. MMS remuneration packages are flexible and may be individually structured as prescribed. Where remuneration is not indicated as CTE, employees’ service benefits or obligations are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes
Note: Only applications submitted online at: www.westerncape.gov.za/jobsorhttps://westerncapegov.erecruit.co. will be accepted.
Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the department. The selection process will be guided by the EE targets of the employing department. Kindly note that technical support is only available from Monday to Friday from 8:00 to 16.00. Should you experience any difficulties with your online application you may contact the helpline at 0861 370 202. Please ensure that you submit your application before the closing date as no late applications will be considered