| Job: IRC86320 |
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| Description |
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 Job Title: Administrator – GEMP 3&4  Location Organization Name: School of Clinical Medicine (UUME) Department Description The Unit for Undergraduate Medical Education (UUME) in the School of Clinical Medicine in the Faculty of Health Sciences invites applications from suitably qualified individuals, for appointment as an administrator in the Graduate Entry Medical Programme (GEMP) 3&4 programme. Main purpose of the job The main purpose of this position is to assist the GEMP 3&4 Senior Administrator to manage key aspects of the clinical training programme of 3rd, 4th, 5th and 6th year medical students on a daily basis. Additional duties are specified in the “Key performance areas” section below. Location Wits Medical School, Parktown, Johannesburg Brief Description Key performance areas · Assist with the administration of the clinical training programme of 3rd, 4th, 5th and 6th year medical students on a daily basis, in support of the GEMP 3&4 Senior Administrator. · Provide assistance to prepare and communicate timetables, compile student group lists, arrange and manage Medical School Spiral weeks, provide admin assistance to all assignments related to senior GEMP years, load and maintain information on the learning management system (e.g. Canvas (Ulwazi) / Sakai), assist with printing and preparation (e.g. binding) of academic materials, respond to staff and student queries and refer appropriately, · Provide assistance to publish exam notices, arrange venues and invigilation for computer-based exams, assist clinical departments with marking of multiple choice questions (MCQs), attend and manage end-of-rotation examiners’ meetings: sends attendance reminders, facilitates uniform reporting of marks by all departments, receiving and collating marks from the individual clinical disciplines in preparation of each examiners’ meeting, keeps detailed records of student progress between rotations, publishes results of students, collates and publishing full results the week following examiners’ meeting, preparing year marks, compiling clinical component results for final year students and send to departments for awards ceremony, liaises closely with the UUME Exams office in the administration and delivery of GEMP 3-4 high stakes exams. · Assist with requesting assessment questions to be used, arranges quality assurance meetings to review exam content, arrange exam venues, arrange and assist with invigilation, manage rollout of computer based examinations, coordinate result processing in conjunction with UUME exams office; manages timely marking of scripts, prepare MCQ item statistics for exam review meetings, manages research project · Assist with recording data needed for yearly apportioning of student full time teaching equivalents (FTEs) to departments for the clinical teaching activities in GEMP 1-4 · Assist with GEMP 3&4 curriculum and assessment meetings by attending meetings and taking minutes, arrange catering, book venue, invite attendees · Assist with the management of the GEMP clinical training programme: compile annual plan, allocate students to sites, communicate and confirm teaching sessions with clinicians at the teaching sites · Assist with the management of transport operations required for clinical placements Minimum requirements to apply for this position: · Matric · Recognised further qualification in office administration, higher degree preferable but not essential · 2 year relevant administrative experience Abilities, qualifications or experience that would be an advantage in your application · Initiative, planning and organizing skills · Proven analytical skills · Attention to detail · Excellent computer skills, especially Excel and Word · Excellent verbal and written communication skills Desirable personal abilities of the successful applicant· Positive work attitude· Good administrative skills with working knowledge of Microsoft Office· Self-motivated, able to work independently and work as part of the UUME team· Able to work under pressure and adhere to deadlines· Good interpersonal skills, tactful, respectful, non-judgmental and punctual Detailed Description Job Requirements Additional Details How To Apply To apply: Please apply via I-Recruitment https://irec.wits.ac.za by: Please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees via I-Recruitment https://irec.wits.ac.za The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates. |
