Career Opportunities: Admin Officer (40724)
Requisition ID 40724 – Posted 12/14/2021 – Administration – 2-5 years – South Africa – Forests – Finance – Forestry – Victoria Country Club Estate
Sappi Southern Africa
Forestry – Victoria Country Club Estate
Admin Officer ( HRL 13 )
Sappi Southern Africa – Forests requires a suitably qualified candidate to effectively manage and administrate AIMS, stock, petty cash, Sundry Debtors, Sappi Contractors, Contractor/Cashbook payments and month-end duties.
This role reports to the Management Accountant.
The main responsibilities of the job are:
- Make sure KZN silviculture contractors batched on time in AIMS and uploaded to SAP.
- Make sure all invoices submitted for batching has all the approvals and supporting documents in place, before processing to ensure valid claims.
- To create contractor’s proposal for both KZN & MPU and make sure that all the correct invoices pull through with correct payment terms and submit to GBS timeously for payment.
- Submit daily & Weekly cash movement reports for Treasury records
- Allocate bank receipts, payments and deposits daily to ensure accounting records are accurate and complete.
- Allocate Deposits account interest monthly & recon the account to keep track of the account records.
- Ensure the weekly adhoc & monthly payments are approved and submitted timeously to GBS for payments.
- Ensure the monthly rental journal is updated, approved, and submitted timeously to GBS for payment.
- Manage VCC petty cash and sundry receipts, by ensuring the claims are valid and according to Sappi costing policy.
- Verify Claims and process Petty cash reimbursement for both KZN & MPU offices.
- Keep Stock records and monthly recons for the VCC main stores.
- Receive stock deliveries from the suppliers and Issue stock orders to plantations & process issues in SAP
- Capture and reconcile diesel and fertiliser for the various browsers and plantations to ensure accurate issues and receipts in SAP.
- Update the income databases on excel/SAP for new contracts/increases to ensure that there is a complete record of sundry contracts
- Create invoices for all occupants/contracts on SAP to ensure that all rentals are billed out
- Follow up via email/telephone on all overdue customer balances to ensure that all sundry income owed to Sappi is recovered
The ideal candidate should have:
- Grade 12
- Minimum 3 years relevant experience
- Well developed MS Office skills
Closing Date: 26 December 2021
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Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Should you not have been contacted within 14 days of the closing date of this advert, please consider your application unsuccessful.